2011 BOARD

There are three positions open for 2011: Membership, Programs and Instructional Coordinator. All the positions are open for new nominees, however, the three listed have no one at this time.

We would also like to encourage these positions be filled by two or three members. Perhaps you have a friend with whom you would like to work and share a position so it would not be that big of a job, and there would be someone available to relieve you when you are traveling or need some help. The other board members are always willing to help, but it would be nice if each of the above positions would have more than one person.

You will also have some training by the current board member in that position so that you will see how the job is done and what is expected, and yet there is autonomy for you to do the job the way it is easiest for you.

Please think about it, talk to your friends, talk to the board members, talk to me! We need you and would love to have you on the board. To volunteer, contact Renee Steinpreis.

Remember our MOTTO: “Members Helping Members”.

Nominating Chairperson and Past President
Renee Steinpreis

JOB DESCRIPTIONS

Membership

  • Provide membership forms for the collection of dues at each general meeting.
  • Collect yearly dues and give them to the Treasurer, with documentation, for deposit to the Club's bank account.
  • Maintain an official membership record and provide the registry to the membership. Provides a back-up copy to the Editor on a monthly basis.
  • Maintains an E-mail file of all Club members and use it for special notices that must be communicated to the members when necessary. Provide a back-up copy of this file to the Editor on a monthly basis.
  • Purge the membership of non-paying members on February 28th of each year.
  • Provide name tags to new members and Board.
  • Requires knowledge of Excel spreadsheet or similar program.
  • Requires knowledge of maintaining an email address book.

Instructional Coordinator

  • Takes all reservations for classes and maintains class rosters.
  • Verifies registrations and cancellations on online registration spreadsheets and resolve any issues or discrepancies.
  • Assists with scheduling and coordination of classes and record keeping.
  • Creates and monitors wait lists, and clear students from wait lists as seats become available.
  • Send confirming emails to students to confirm registrations, wait list status and cancellations.
  • Responds to registration questions received from students via email or telephone.
  • Arrange for Instructor Assistants for each class.
  • Create and update on a weekly basis the report on classes for the current term. Reviews this report with the Board of Directors at each monthly Board of Directors meeting.
  • Updates the Webmaster, Communications and Newsletter Editor on the status of classes for publicity purposes.
  • Works with Webmaster on online registration forms and spreadsheets including design, testing, debugging, retesting, routine maintenance, etc.
  • Requires knowledge of Excel or similar spreadsheet program.

Programs

  • Plan and facilitate programs and Show-n-Tell guest speakers, etc. prior to the general meetings.
  • Serve as resource person to guest speakers by providing equipment, space and a map if needed by out of village person.
  • Confirm attendance of persons involved in programs and send a thank you letter to each speaker.
  • Establish and chair a Program Committee, involving volunteer members, as needed.
  • Arrange for greeters at the General Meeting.
  • Inform the V.P. of Communications, the Newsletter Editor, and the Web-Master of upcoming programs.
  • Plan and facilitate Technology Expo for the October program and chair the Christmas party in December.
  • Backup the V.P. Social in the case he/she has to be out of town when an event comes due. This will require working very closely with the V.P. Social to coordinate meeting programs.